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Five ways to make sure you’re getting the reporting data you need

Everyone has a crucial role in bringing a construction project to reality. That means having the information necessary to make critical decisions and determine appropriate courses of action to maintain progress.

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Everyone has a crucial role in bringing a construction project to reality. That means having the information necessary to make critical decisions and determine appropriate courses of action to maintain progress.

Many of those details are found in the daily construction reports that give visibility into and an understanding of where things are with a project. There are several ways to ensure this.

Digitalise — Invest in construction daily reporting software. Large projects yield large volumes of details that must be entered into the daily reports. These reports deliver an ongoing narrative on such wide-ranging facets of the build as project progress, emerging bottlenecks on the job site, areas to improve workflow and compliance with contract requirements.

Itemise — Make sure all parties responsible for providing report data do so in thorough detail. The old saying “the devil is in the details” certainly applies here. Gathering and recording all the day’s standard reporting information is widely known to be a necessary yet time-consuming, arduous process. Daily reporting software has instead made this quicker, easier and repeatable for consistent data capture on-site.

Customise — Determine what data each stakeholder group needs to know and when they need it, then tailor their reports. All the details have been collected and corralled. Now comes the customisation. Each stakeholder has their own scope of responsibilities and will want only the relevant data that falls under their purview.


 

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Visualise — Use data visualisation throughout reports and supplement with a tool like dashboards. When determining what each audience needs, there’s one more question: What format(s) do they prefer to best convey this information? This is an opportunity to customise individual reports even further. Because just as important as having the right type of reporting data is how it’s served up.

Analyse — Rely on earned value management for performance metrics to evaluate progress, trends and potential risks. So, you know the types of information everyone needs and the formats most conducive to helping them do their job. They also need to know what to do with that information. Enter earned value management (EVM) metrics — real-time performance indicators condensed from all project data of how things are going.

Incorporating past project performance gives a comparative view, serving as a benchmark against which to gauge what current reporting data is indicating, adding depth and context to how that project should or could be performing.

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